University Archivist/Director of Records Management and Special Collections Coordinator - 025691

Special Collections

University Archivist/Director of Records Management and Special Collections Coordinator

Category: Academic Affairs
College: Belk Library
Department: Special Collections

The University Libraries at Appalachian State University seeks a dynamic and experienced individual for the position of University Archivist/Director of Records Management and Special Collections Coordinator. We seek to recruit and retain a talented and diverse faculty. Candidates who are members of underrepresented populations are strongly encouraged to apply.

Reporting to the Associate Dean overseeing DSI, RAM, and Special Collections, the position directs the operations of the University Archives and the University Records Center, which form the official repositories for the records of Appalachian State University, and provides vision and leadership for the Special Collections team.

The Special Collections at Appalachian State University are comprised of four major collecting areas: University Archives and Records, W.L. Eury Appalachian Collection, Rare Books and Manuscripts Collection, and Stock Car Racing Collection. The University Archives documents the history of the University from its founding in 1899. The Appalachian Collection celebrates its 50th year in 2018 as the premiere collection about the region, and the Stock Car Racing Collection is the largest collection devoted to stock car racing available to the general public. Rare Books and Manuscripts includes non-Appalachian regional materials, with strengths in British studies, American literature, and children’s literature. To learn more about our collections, please visit:

Appalachian State University is located in the beautiful mountains of western North Carolina. The University is committed to promoting sustainability and creating global connections.
Library personnel work in a collegial environment, are members of the University faculty, participate in the Library's liaison-instruction program, and engage in active programs of scholarship and professional service. The Library offers strong support for professional development activities, including publishing, presenting, and attending conferences and workshops.


University Archivist / Director of Records Management
● Leads all efforts in the acquisition, arrangement, description, preservation, and management of records and associated materials that document the University’s history, organization, policies, and activities; works collaboratively to identify institutional records with enduring value; identifies gaps in the University’s documentary record and seeks potential donors; negotiates gifts of materials documenting the history of the University; oversees the development and use of information management systems and databases, such as ArchivesSpace and Eloquent Records; curates University born-digital and electronic collections
● Directs the University’s records management program: ensures compliance with state and federal regulations and University procedures governing physical and electronic records; manages the Records Center; advises the University community on records management, including the application of the University General Records Retention and Disposal Schedule; manages the disposition of records in the Records Center
● Collaborates with Digital Scholarship and Initiatives team on digital preservation planning to ensure long-term accessibility of digital assets
● Collaborates with Digital Scholarship and Initiatives and Resource Acquisition and Management (Cataloging) teams to provide public access to resources relating to University history
● Advises Special Collections faculty and staff on archival questions as needed
● Provides research consultations, instruction, and reference assistance for students, faculty, staff and administrators on records management and University Archives
● Collaborates with other staff to curate University history-centered exhibitions, and prepares University history focused content for a variety of outlets including social media and websites
● Participates in the Library’s liaison program
Special Collections Coordinator
● Provides vision and leadership in directing and managing the operations of Special Collections; maintains awareness of all aspects of the team activities and collections
● Supervises 4 faculty and 4 staff members within a collaborative environment: Completes work plans, evaluations, and timesheets for staff and conducts annual faculty evaluations to ensure individual goals align with team and library goals
● Manages an efficient and effective team through engagement in strategic planning, assessment, and reporting
● Administers team priorities, decision-making, and problem solving
● Advocates for Special Collections to the Library, campus, and regional and national/international organizations
● Regularly facilitates the flow of information in and out of the team through meetings or other communication
● Effectively coaches, delegates, and empowers team members to make independent decisions at appropriate operational levels and holds team members accountable
● In collaboration with collection curators, vets Library-produced digital projects sourced from Special Collections materials
● Collaborates with other coordinators, lead librarians, and administrators
● Provides input on Special Collections’ needs for the annual library budget
● Partners with campus stakeholders as well as regional or national special collections to develop innovative ways to access and use the collections

● M.A. in archival administration, public history, or related field; or ALA-accredited master’s degree in Library/Information Sciences
● Minimum five years’ professional experience in university archives, special collections, or related research organization
● At least three years of progressively responsible managerial and supervisory experience with demonstrated ability to successfully supervise and mentor
● Experience in collection development and donor relations
● Knowledge of current archival trends and best practices, theories, and applicable laws
● Knowledge of records management best practices and records retention schedules
● Experience with archival and records management systems
● Commitment to excellent services, teamwork, diversity, and inclusiveness
● Outstanding written, verbal, and interpersonal communication skills
● Recognized accomplishment in scholarship and professional service

● Second advanced degree and/or certified by the Academy of Certified Archivists
● Experience working with general counsel on archival issues
● Experience in academic libraries or understanding of issues in higher education
● Excellent project management skills
● Grant writing experience
● Knowledge of rare books
● Understanding of digital collections development and management
● Familiarity with history of the Appalachian region and/or willingness to learn about collection strengths

This is a twelve-month, tenure track position and may be filled at the Associate Professor or Professor rank. Salary and rank are determined on the basis of qualifications and experience. Information about tenure, promotion, and other faculty responsibilities is found in the University Faculty Handbook

Appalachian State University is a constituent institution of the seventeen-campus University of North Carolina System. Located in Boone, North Carolina, the University has over 18,000 students, primarily in bachelor's and master's programs. Appalachian has both a traditional residential campus and a variety of distance education programs. Belk Library and Information Commons is a beautifully-designed and popular facility with over one million visits per year. It shares a catalog and some services with UNC- Asheville and Western Carolina University as part of the Western North Carolina Library Network (WNCLN). Additional information about the Library, the University, and the surrounding area may be found at and

Appalachian State University routinely appears in magazine rankings for "Green Colleges," "Coolest Schools," and similar qualities, along with U.S. News & World Report rankings. The University is especially proud of its ninth-place ranking on the Washington Monthly's "Best Bang for the Buck" rankings 2013, which includes variables such as low net cost, better than expected graduation rate, and low default rate for graduates.

Review of completed applications will begin August 13, 2018. Send a complete application comprised of (1) a cover letter addressing the required and preferred qualifications, (2) a full C.V. including education and relevant experience, and (3) the name, address, email, and telephone number of three to five references who are knowledgeable about your qualifications for this position to: University Archivist/Director of Records Management and Coordinator of Special Collections Search Committee, Attn: Sherrye Perry, Belk Library and Information Commons, 218 College Street, Appalachian State University, Boone, NC 28608; or electronically to with the subject line: University Archivist Search.  We invite all applicants for employment with Appalachian State University to complete our voluntary Affirmative Action data collection survey.  This brief survey can be accessed at

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

Individuals with disabilities desiring accommodations in the application process should contact Greta Browning ( / 828.262.7702) or Pam Mitchem ( / 828.262.7422), Search Committee Co-Chairs.
Proper documentation of identity and employability will be required before the hiring process can be finalized.

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report. For more information, please visit