March 30, 2020
On March 18, we announced that UNC System Interim President Roper had authorized paid administrative leave for university employees, including temporary and student employees, for certain COVID-19-related absences, effective from March 16 through March 31. You can find that communication here.
As noted in the communication, student employees and non-student temporary employees who qualify will be paid administrative leave for these two weeks based on their average hours worked during the month of February 2019. Since some students and non-student temporary employees performed work during the period, we need to reconcile these hours with the February average to make certain every eligible employee is paid the proper amount. For this purpose:
- Student employees and non-student temporary employees who performed work between March 16 and March 31, either on campus or remotely, will need to enter only their actual hours worked into their normal timekeeping system and submit the hours for approval just as they would during normal operations.
- The University Payroll Office will provide all time approvers with a list of their student and non-student temporary employees and their average hours worked in February for validation of eligibility.
- Once eligibility is validated, the Payroll Office will reconcile each employee’s February average and any actual hours worked to determine the proper administrative leave payment.
- Paid administrative leave hours will be loaded into the payroll system for processing by the Payroll Office.
Detailed instructions are posted on the Office of Human Resources COVID-19 website here.
We know this process is unusual and we greatly appreciate each department’s assistance in helping us ensure that our student and non-student temporary workers receive this important financial assistance.