University Volunteers


This policy provides consistent practice for engaging unpaid volunteers, reducing risk and protecting the interests of the University and its volunteers.


  1. Department initiates form (if you have multiple volunteers, you may attach a spreadsheet)
  2. Form routes electronically to Human Resources for review
  3. Human Resources will review to determine if the activity is employment or a true volunteer activity pursuant to the FLSA and then make a determination if background checks are needed
  4. Human Resources routes form to the Office of General Counsel (OGC) with information regarding their review so OGC can provide the appropriate volunteer documentation for signatures.
  5. Department will be provided with appropriate volunteer documentation for them to send to volunteers for signatures
  6. Department is responsible for maintaining the signed forms in their office files for 7 years from the date of the event